TEAM ASSISTANT

GZ Solutions
Published
September 21, 2022
Location
Abu Dhabi, United Arab Emirates
Job Type

Description

Hiring a Team Assistant for Abu Dhabi.

Key Responsibilities:

  1. Effectively provide professional administration support to the operational and leadership/executive teams.
  2. Maintain and develop office and administration systems and processes, to ensure the smooth and effective running of the office.
  3. Responsible for organising internal/external meetings, organising events, booking travel, hotels and postal services.
  4. Act as the focal point for the leadership/executives in the team, judge the priorities and proactively work with the demands of the operational teams.
  5. Administer and minute key meetings, including the management of meetings rooms.
  6. Collate and produce high standard documents for a variety of forums including team and management meetings, other meetings, reports and publications.
  7. Manage basic correspondence with clients, internal.
  8. Run reports as required and assist with the administration and co-ordination of departmental reports.
  9. Assist in maintaining and uploading content to the department’s intranet.
  10. Responsible for purchasing office supplies and sundry items required by the management team, using the relevant systems and processing any invoices/expenses.
  11. Manage and organise the bookings for building inductions, lockers, ID card process and access rights to the office.

Key Requirements:

  1. Bachelor degree holder.
  2. Previous experience in the similar role.
  3. Strong proficiency in Microsoft Office.
  4. Well-organized, detail-oriented.
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